Asset Management

OBJECTIVES & PRIORITIES

ASSET MANAGEMENT IMAGES

Mission: Assist in the maintenance and rehabilitation of Aurora Water’s assets and infrastructure, including the proper implementation and execution of the asset database, life cycle costing and tracking, and assessment of asset conditions, among its many responsibilities.

Goals: Ensure risk reduction and triple bottom line service delivery by building an asset database, developing procedures for project planning and maintenance operations, ensuring proper GIS integration, assessing conditions, and providing improvements and solutions to asset needs.

Courtesy of Black & Veatch, 2014 Stormwater Utility Study

Aurora Major Basin Maps, Courtesy of URS & City of Aurora

City of Aurora Rules and Regulations Regarding Stormwater Discharges Associated with Construction Activities, Courtesy of the City of Aurora

Courtesy of the City of Aurora, City of Aurora Rules and Regulations Regarding Stormwater Discharges Associated with Construction Activities

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ASSET MGMT PROGRAM ELEMENT GAPS

To access the full Gap Analysis Technical Memo, please click here. Gaps identified in Phase I and Phase II for the Floodplain Administration Program are listed below.

• Complete or revise the existing asset register to provide correct, relevant, and complete data.

• Coordinate and connect assets between Aurora Water and Public Works, as well as internally within Aurora Water, to ensure consistency and linking of assets across divisions.

• Complete condition assessment data for all applicable asset types (CMP pipes, concrete channels, RCP pipes, open channels, drop structures, other structures, etc.

• Provide historic information for all assets.

• Review, document, and complete GIS data with quality information for all assets and types of data, including drop structures, pipe systems, manholes, public vs. private facilities, and ponds.

• Provide documentation systems for inspection of assets to ensure that inspections do not overlap between UDFCD and Aurora Water.

• Standardize the process for maintaining and inspecting conduits under public streets.

• Update regular work order forms to include documentation of and request for conditions assessments. Ensure that technology allows for exchange of data from office to field and from field of office via tablet computers.

• Develop and implement a process for electronic filing of inspection reports (note: inspection reports are currently scanned to PDF, but many other reports are filed manually). Ensure that relevant documents are available via tablet to inspectors in the field.

• Establish a process that delineates how the results from assessment studies will be utilized to formulate, organize, and execute projects. Additionally, establish a process for determining how construction and maintenance projects will be identified as CIP, asset management, O&M, or other projects.

• Develop and utilize an asset failure prediction process.

• Establish intervention points for each asset type, assign risk ratings, and define failure modes.

• Create and utilize a process and policy for useful life determination of all assets.

• Provide a lifecycle cost methodology.

• Develop a critical asset level of service methodology.

• Simplify system metadata within GIS that is currently difficult to interpret.

• Define a replacement cost valuation methodology for assets.

• Develop and implement a formal training program for conditions assessment to maintain future consistency as assets are re-evaluated over time.

ASSET MGMT FUNCTION MATRIX